Coordinator I, Resource Control

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details

The Application deadline isTuesday, July 22, 2025 by 11:59 PM (EST).  This is a DCSAA pay grade 40 position. Applicants need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation.  All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents:

1. Current Resume
2. Two (2) Professional Letters of Recommendation signed or electronic signature and dated within the last 12 months (one year) of the application.  References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position.   You can upload these evaluations to your candidate profile. 

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position.  Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form

Candidates will be invited to complete a written essay prior to the Initial Interview.  Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening for the Selected Candidate (External Candidates):

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net.

Salary Min:   $55,299.00 

Salary Max:   $94,490.00

Coordinator Resource Control

OCCUPATIONAL SUMMARY

Responsible for providing administrative support to assigned department. Coordinating and managing the day-to-day operations, including supervising staff and processes; including recruitment, payroll/personnel, budgeting, property audits and coordinating activities for other administrative tasks as assigned by the supervisor.

EXAMPLE OF DUTIES

1.            Monitors all movement of Facilities Operations, Maintenance (FOM) personnel and monitors open and filled positions, analyze budgets and controls to properly plan for future fiscal requirements through recruitment activities.

2.            Familiarity and knowledge of Labor Contracts and job requirements for trades, support staff and administrative positions within FOM. 

3.            Assist in reviewing and implementing new policies and procedures for implementation of the department to ensure productivity and operational efficiency.

4.            Uses electronic databases, scheduling applications, Computerized Maintenance Management Systems (CMMS), and spreadsheet software programs to create, maintain, review, analyze, and evaluate allocation of staff by cost per square footage.

5.            Plans, develops, organizes, assists and monitors yearly training courses conducted by internal and external subject matter experts and facilitators.

6.            Ensure training manuals and handbooks are kept current for FOM and fall within the guidelines for FOM and the district.

7.            Liaison with various District Departments i.e., Office of Professional Standards (OPS), Civil Rights and Compliance (CRC), Employee Assistance Program (EAP), and Support Staffing to fulfill the needs and goals of FOM.

8.            Participates in conflict resolution including recommendations for corrective and/or disciplinary actions.

9.            Advises the supervisor on all centralized administrative matters and monitors those activities for the supervisor.

10.         Supervises administrative support staff, as assigned.

11.         Performs other duties related to the general administrative responsibilities of the position.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.  The work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1.            Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Management and Information Systems (MIS) or related field.

OR

                High School diploma and five (5) years’ experience in a large organization with increased administrative duties and responsibilities including but not limited to HR functions, training, budget, workers’ compensation, and property audits.

2.            An in-depth knowledge of payroll processes, personnel practices, workers’ compensation.

3.            Minimum of three (3) years’ experience with computerized systems, within a large private or public entity.

4.            Demonstrated ability to communicate effectively in both oral and written forms.

5.            Possession of a valid Florida driver’s license.

Miami-Dade County Public Schools is an equal opportunity employer!