ADMIN ASST II BANK RECON_PAYROLL(1932100)

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details

The Application deadline is Friday, April 4, 2025 by 11:59 PM (EST).  This is a DCSAA pay grade 36 position. Applicants need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation.  All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents:

1. Current Resume
2. Two (2) Professional Letters of Recommendation signed or electronic signature and dated within the last 12 months (one year) of the application.  References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position.   You can upload these evaluations to your candidate profile. 

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position.  Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form

Candidates will be invited to complete a written essay prior to the Initial Interview.  Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening for the Selected Candidate (External Candidates):

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net.

Salary Min: $45,398.00

Salary Max: $77,730.00

OCCUPATIONAL SUMMARY

Responsible for the reconciliation and computerized financial analysis of the District’s employee-related travel, payroll processes, and employee deductions.

EXAMPLE OF DUTIES

1.            Investigates and resolves any discrepancies in payroll records by identifying errors in data entry, time reporting, or deductions.

2.            Assists in the development/maintenance of various payroll processes.

3.            Works closely with HR and finance departments to reconcile and resolve any discrepancies affecting employee pay.

4.            Audits In-County and Out-of-County travel expenses submitted by employees for eligibility, ensuring compliance with district policies and confirming that all reimbursements meet required guidelines.

5.            Processes reimbursement claims in a timely and accurate manner.

6.            Responds promptly and professionally to phone calls and emails from employees, offering clear guidance on payroll matters, reimbursement statuses, and any issues that may arise.

7.            Review detailed travel reports to ensure that all outstanding travel reimbursements have been accurately processed and recorded.

8.            Ensures that all employee-related travel complies with the Florida Statutes, School Board policies, and other governing guidelines to ensure proper eligibility for reimbursement.

9.           Provides guidance to employees on allowable travel expenses, policy updates, and the correct procedure for submitting travel-related claims.

10.         Assists employees with booking flights, hotels, car rentals, and other travel-related services using SAP Concur.

11.         Provides ongoing support to employees with any questions related to SAP Concur, such as troubleshooting issues, navigating the system, or understanding company policies on travel and expenses.

12.         Offers guidance and training to employees on how to properly submit travel expenses through SAP Concur.

11.         Performs other duties related to general administrative responsibilities of the position.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.  The work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1.            Bachelor’s Degree in Accounting, Finance, or related field

                                                                                                OR

                Associate's Degree or combination of education, training, and experience in accounting/finance substantially equivalent to an Associate’s Degree and

2.            Six (6) years of experience in accounting systems.

3.            Demonstrated ability to communicate effectively in both oral and written form.

Miami-Dade County Public Schools is an equal opportunity employer!