Staff Assistant, General Accounting

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details

The application deadline is Tuesday, January 7, 2025  by 11:59 p.m. (EST). This is an MEP pay grade 16 position. Candidates need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation. All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents:

1. Current Resume
2. Two (2) Professional Letters of Recommendation signed or electronic signature and dated within the last 12 months (one year) of the application.  References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.

Administrative Questionnaire: Candidates must complete the Administrative Questionnaire in order to be considered for an interview. The Administrative Questionnaire is embedded in SuccessFactors and the three questions are as follows:

1.   Why are you applying for this position at this specific time? 
2.   What specific skills, knowledge, and experiences do you have that will meet the needs of this particular      position and worksite?
3.  If you are hired for this position, what will you do in the first 90 days that will have an impact on the   department or school site and why?

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position.   You can upload these evaluations to your candidate profile. 

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position.  Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form

Candidates will be invited to complete a written essay prior to the Initial Interview.  Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening for the Selected Candidate (External Candidates):

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net.

Salary Min:   $54,432.00 

Salary Max:   $82,312.00

OCCUPATIONAL SUMMARY

Analyzes, monitors, executes and reconciles all accounting, payroll, accounts payable disbursements and internal control functions to properly safeguard School Board assets. Prepares financial reports to meet the internal and external reporting requirements to provide information to internal and external auditors and complies with federal, state, local requirements and School Board policies and requirements.

EXAMPLE OF DUTIES

1.            Under direct supervision, executes specific functions of the accounting operation.

2.            Reviews and approves requisitions, purchase orders, and vouchers applicable to the department.

3.            Under direct supervision, analyzes, monitors and compiles financial information and reports.

4.            Under direct supervision, applies and uses federal, state and local requirements and School Board polices and requirements.

5.            Utilizes computer software applications including, but not limited to, Microsoft Office (Excel, Word, PowerPoint), Outlook, and Access.

6.            Performs other duties related to general administrative responsibilities of the position.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.  The work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1.            Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance or five (5) years of experience in related field.

2.            Proficient word processing and spreadsheet skills and demonstrated knowledge of accounting principles and practices.

3.            Demonstrated ability to communicate effectively in both oral and written forms.

Miami-Dade County Public Schools is an equal opportunity employer!