ADMIN ASST I_ACCOUNTS PAYABLE(1914100)

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details

The Application deadline is Tuesday, December 2, 2024 by 11:59 PM (EST).  This is a DCSAA pay grade 35 position. Applicants need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation.  All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents:

1. Current Resume
2. Two (2) Professional Letters of Recommendation signed or electronic signature and dated within the last 12 months (one year) of the application.  References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position.   You can upload these evaluations to your candidate profile. 

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position.  Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form

Candidates will be invited to complete a written essay prior to the Initial Interview.  Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening for the Selected Candidate (External Candidates):

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net.

Salary Min:   $41,200.00 

Salary Max:  $71,884.00

OCCUPATIONAL SUMMARY

Analyzes, monitors, executes and reconciles various accounting transactions and prepares financial reports to meet the internal and external reporting requirements.

EXAMPLE OF DUTIES

1.            Executes specific accounts payable functions involving processing invoices: scanning, verifying, processing, discrepancy resolutions and payment.

2.            Assists in analyzing, monitoring, and compiling financial information and reports.

3.            Resolves variances and discrepancies and communicates with vendors, District worksites and internal and external auditors.

4.            Sets up and provides necessary data for accounting purposes.

5.            Utilizes computer software applications including but not limited to Microsoft Office (Excel, Word, and Power Point).

6.            Assists supervisor with special projects as needed.

7.            Performs other duties related to general administrative responsibilities of the position.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.  The work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1.            Associate of Arts degree in Business Administration, Management, or related field.

                                                                                                OR

Three (3) years of office experience in the area of signing, bursting, examining, controlling and disbursing all types of checks.

2.            Experience with check disbursement, accounting and control in a large organization.

3.            Ability to communicate effectively in both oral and written forms.

Miami-Dade County Public Schools is an equal opportunity employer!