Temporary Purchasing Agent, Procurement Management

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

Job Posting Details  (THIS IS A TEMPORARY POSITION)

The application deadline is Tuesday, October 29, 2024 by 11:59 p.m. (EST). This is an MEP pay grade 17 position. Candidates need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation. All application documents must be in SuccessFactors by the application deadline to be considered for an interview.

Required Documents:

1. Current Resume
2. Two (2) Professional Letters of Recommendation signed or electronic signature and dated within the last 12 months (one year) of the application.  References must be from a person who can assess your ability as an administrator or your work ethic and character. Letters of recommendation must include the name, signature and contact information for the person completing the reference.

Administrative Questionnaire: Candidates must complete the Administrative Questionnaire in order to be considered for an interview. The Administrative Questionnaire is embedded in SuccessFactors and the three questions are as follows:

1.   Why are you applying for this position at this specific time? 
2.   What specific skills, knowledge, and experiences do you have that will meet the needs of this particular      position and worksite?
3.  If you are hired for this position, what will you do in the first 90 days that will have an impact on the   department or school site and why?

Professional Certifications or Licenses: If a position requires a specific certification(s) or license in the minimum qualification requirements listed in the job description, please upload a copy of your current/active certificate or license to your candidate profile.

Performance Evaluations: Candidates selected for a final interview are required to have acceptable performance evaluations during the three years immediately preceding application for the position.   You can upload these evaluations to your candidate profile. 

Veteran’s Preference: If requesting veteran's preference, please check the appropriate box in SuccessFactors and attach form DD-214.

Conferred Transcripts with a Graduation Date: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For external candidates, official transcripts will be required if you are recommended for the position.  Your degree must be from an accredited university. If the position does not require a college degree, you are required to have at least a high school diploma. Candidates with academic training and degrees granted outside the U.S. must submit a credential evaluation report that includes a statement of degree equivalency from an accredited agency in the U.S.

Screening of Applications: Following the application deadline a screening committee will review the applications. Candidates will be notified of the screening results by email.

Oral Interview Assessment Categories: Candidates invited to an interview will be assessed in the following areas:

• Experience
• Job Knowledge
• Reasoning and Decision-Making Skills
• Ability to Present Ideas Effectively
• Ability to Communicate in Written Form

Candidates will be invited to complete a written essay prior to the Initial Interview.  Candidates who are successful in the Initial Interview will be invited to a Final Interview. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the Supervisor.

Background Screening for the Selected Candidate (External Candidates):

Please click on the link below for information on M-DCPS Employment Standards, Drug Testing and Fingerprinting requirements in order to be hired as an employee.

https://www.hrdadeschools.net/personnelservices/

If you have any questions, please contact Mr. Jorge Rubio, District Director, Administrative/Professional Technical Staffing at 305-995-7247 or by email at jrubio@dadeschools.net.

Salary Min:   $57,635.00 

Salary Max:  $93,946.00

OCCUPATIONAL SUMMARY

Creates solicitations, including but not limited to request for quotes, request for proposals, invitations to bid and invitations to negotiate according to Federal, State and Board guidelines; when necessary, monitors contracts, purchases and sales of several diverse categories of supplies, equipment and services.

EXAMPLE OF DUTIES

1.            Creates solicitations, coordinates requirements with originating departments, writes and evaluates specifications, conducts bid openings as needed, evaluates bids, prepares bids for award, including the completion of board item(s), if applicable, and issues and monitors contracts.

2.            Assists with vendors’ post-solicitation debriefs, problems and protests.  Coordinates with the School Board Attorney’s Office, originating departments, and Accounts Payable on all vendors’ problems.

3.            Supervises contract purchases within own buying area, including the buying of supplies, equipment and services; analyzes and compares prices with market trends, economy and availability of products and services.

4.            Facilitates the request for quotes bidding process.

5.            Ensures accurate representation for all Certified Firm goals and incentives, in accordance with Board Policy 6320.02 and Goal Setting Committee recommendation. This includes accurate calculation of Price Preference incentives, Bonus Points, Local Preference and Pre-Approved Vendor List rotations.

6.            Facilitates contract amendments and/or contract extensions that may be needed as stated within the respective bid/contract, while leading market research to justify execution of an extension or re-issuing the solicitation.                     

7.            Ensures active and accurate use of the District's contract management software to ensure compliance with terms and conditions of each solicitation and/or contract.

8.            Provides customer service and technical guidance to individual school sites, departmental personnel and vendor outreach events for those categories assigned to the buying area.

9.            Facilitates regular meetings with originating department to review contract spend and vendor performance.

10.         Generates electronic reports illustrating current contracts, expiration dates and spend analysis.

11.         Utilizes an on-line procurement management system to process shopping carts/requisitions and/or purchase orders.

12.         Supervises and trains assigned staff. 

13.         Performs other duties related to the general administrative responsibilities of the position.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: sitting, mobility, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.  The work is performed primarily indoors.

MINIMUM QUALIFICATION REQUIREMENTS

1.            Bachelor's degree in related field and/or equivalent experience in procurement/purchasing and/or contract management.

2.            Professional certifications in at least one of the following areas required or an approved plan to achieve such certification within two years from date of employment: Certified Professional Public Buyer (CPPB) by Universal Public Procurement Certification Council (UPPCC), or Certified Procurement Professional (CPP) by the National Institute of Governmental Purchasing, Inc. (NIGP).

3.            Proficient in word processing and spreadsheet skills.

4.            Demonstrated ability to communicate effectively in both oral and written forms.

Miami-Dade County Public Schools is an equal opportunity employer!